TracyPatrick

South Beloit City Clerk

City Clerk: Tracy Patrick
South Beloit City Hall
519 Blackhawk Blvd. Suite 2
815-389-3023
Office hours: 8:00AM-5:00PM Monday-Friday

The duties of the City Clerk’s Office include:

  • Filing and preservation of papers and documents
  • Maintenance of indexes
  • Preparation and publication of statements and reports required by law
  • Maintenance of order book
  • Maintenance of license records
  • Registry of bonds
  • Collection of revenue
  • Accounting revenue
  • Disposition of revenue
  • Collection and disposition of special assessments
  • Maintain record of current expenses
  • Maintain record of city-owned property
  • Issuance of notice
  • Authority over supplies
  • Supervision over printing
  • All other duties imposed by state upon city clerks

VOTER’S REGISTRATION:
With the exception of 30* days prior to any election and if you do not live in the City of Rockford, a resident of Winnebago County may register to vote at the City Clerk’s office.

You may also register to vote at the Winnebago County Election Office, 404 Elm St.,Rockford, IL 61101 815 987-3088. If you move to the City of Rockford, you must register at Rockford City Hall. Two forms of identification are required-Driver’s License/Social Security Card/Utility bill.
If you are a naturalized citizen of the United States you must also provide proof of the court you were naturalized by, the city, state and date of naturalization.

*Voter registration period closes 30 days prior to any election. If you are a registered voter living in Winnebago County and you move to another address in Winnebago County you may provide your new address on the back of your voter’s registration card and mail it to the County Election Office address above and a new card with your new address will be issued to you. If you change your name, you must re-register to vote.

General Notices

PARK SHELTER RESERVATIONS are made by calling the City Clerk’s Office 389-3023. Alcoholic Beverages are prohibited.

SEWER BILL PAYMENTS are accepted at City Hall 519 Blackhawk Blvd.

HOUSEHOLD GARBAGE COLLECTION:
Garbage collections is provided to residents of South Beloit through a contract with the waste hauler and the City. Normal household garbage must be placed at curbside no later than 6AM of the scheduled pickup day and empty containers removed from curbside no later than 6PM of that day.

Refuse is collected on Tuesday, Wednesday, Thursday or Friday unless a Legal Holiday* falls on the collection day. (*Legal Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)

New residents need to call the City Clerk’s Office to register for the collection day designated for their area.

Removal of bulk items are permitted, and should be placed at curbside on the same day as your normal collection day. Hot ashes, construction material, and rocks are prohibited from the service. Empty paint cans are part of the collection so long as the container is empty and the lid is removed.
If paint remains in the container, it can be absorbed with oil dry or kitty litter which is to be disposed of in your garbage container, leaving the container empty with lid off.

Employee handbook